HR administration outsourcing

Only facts

We have been providing HR
services for 10 year.
We focus on both Russian and
foreign representative offices
Over 175 clients in our portfolio
Unrivalled knowledge and
experience in headcount
optimization

Comprehensive

or partial HR outsourcing

“HR outsourcing”
service includes:

Drawing up employment agreements, including the description of the employee’s labor function in the agreement or drawing up the job description;
Documenting changes/addendums to employment agreements (in the case of change in the terms and conditions of the employment agreements), including drawing up agreements on the termination of employment agreements (in the case of cancellation of employment agreement upon the agreement of the parties);
Issuing orders in respect of the group of orders for primary activities, required in the framework of HR activities (order on staffing table, on changes to the staffing table, etc.);
Issuing personnel orders (other HR orders and documents): orders on recruiting, on dismissal, on transfer to another position, on incentives, on changes in salary, on changes of personal data, on leave, on business trips, etc.;
Development of document templates – supporting documents for orders (incentive approval, employees’ applications, consent forms on working on holidays, etc);

Preparation of staffing tables and staff deployment;
Preparation of leave schedules;
Drawing up and maintaining the inventory book for labor books and inserts;
Working with labor books, including order of preprinted labor books and inserts at official distributers if required;
Issuing the employee personal cards;
Forming and maintaining employee’s personal files;
Filling out sick leave forms in relevant lines, calculation of insurance records;
Entering data in the software 1C Payroll and HR or 1C Payroll and HR management

**Depending on the client’s need, the above documents (employment agreements, changes/ addendums to those, employment agreement calculations, job descriptions) are made in Russian or in Russian and English.

We offer several

forms of cooperation in HR outsourcing

A subscriber-based service with a fixed rate payment. The cost will depend on the number of employees in the company.
Preparation of single documents upon request with payment based on the specialists fixed hourly rates (the cost of document will depend of the time spent on its preparation and the rate of each specialist)
Consulting on HR administration
Consulting on labor law

For free consultation, please call at hour hot line: +7 (495) 937-59-33

Or order a callback and our specialist will contact you to reply to your questions.

Our Advantages

Experience in maintaining projects for the reorganization of enterprises though mergers and headcount optimization.
Extensive experience in HR administration of the representative office of foreign companies
Highly qualified specialists
Tailored approach to the client and the business
Impeccable reputation on the market
Maintaining confidentiality and strict professional ethics

Team of professionals

Yuliya
PozharskayaDeputy Head of HR Department

Client’s feedback

How we operate

Шаг 1

Your call or callback request

Шаг 2

Consultation by out specialist on the phone

Шаг 3

Meeting to elaborate your business needs, executing an agreement

Шаг 4

Result: fruitful collaboration

For free consultation, please call at hour hot line: +7 (495) 937-59-33

Or order a callback and our specialist will contact you to reply to your questions.

What other services we provide

Setting-up HR administration from the ground up.
Audit of HR documentation
Restoring HR documents.
Developing local standards.
Consulting on the matters of applying labor legislation and maintenance of HR records
Recruitment and appraisal of personnel

In the case where a company has just started its operation with no HR recordkeeping or the personnel records are not kept in a proper manner, it is proposed to set up HR administration from the ground up.

This requires knowledge of the current labor legislation and the basics of HR administration, preparation of a number of statutory HR documents as per the company’s founding documents and only then - to hire employees.

In order to carry out this task promptly and diligently excluding all possible mistakes and possibility of spending time to correct them, we propose to use our knowledge and expertise.

to minimize labor resources, time and material expenditures
to deal with legally correct documents
to ensure compliance with the labor legislation

Audit of HR documentation is a complex review of HR documents in compliance with current legislation.

1. Comprehensive audit – a review of all HR documents.

2. Selective audit – a review of all HR documents for selected employees or review of selected documents in respect of all employees (for example, only employment and dismissal documents and employment agreements).

The results of the completed audit will be incorporated into a report listing the identified violations and a recommendation on how to address the violation.

Restoring of HR documents – re-issue of documents and/or bringing the company’s HR documents in line with current RF labor legislation.

We prepare the following standards:

Internal Code of Labor Conduct (including, if required, the list of employee’s positions with irregular hours);
Regulations on protection of employees’ personal data;
Regulations on commercial secrets and the list of information that constitutes commercial and trade secrets;
Regulations on labor remuneration and employee incentives;
Regulations on business travel for employees;
Provisions on business trips for employees whose regular work is of mobile nature and the list of works, professions, positions of employees working on travelling jobs;
Provision on labor protection.

Other such processes and agreements may be issued upon the request of the client. In addition, we are ready to carry out work to adapt corporate policy to meet the requirement of RF legislation.

Depending on the client’s need, the local standard agreements and policies are made in Russian or in Russian and English.

HR consulting – advising on labor legislation and the maintenance of HR records. We offer the following consulting services:

Consulting on emerging issues within RF legislation, the list of applicable regulations including labor disputes;
Assisting in documenting complicated cases;
Consulting regarding HR record maintenance;
Providing or developing templates and draft HR documents.

Meridian stands out for providing high quality and efficient recruitment services,. We are ready to help your company recruit in the following fields:

Accounting (Chief Accountants, Deputy Chief Accountants);
Finance (Financial Analyst, assistants in financial departments);
Law (Heads of Legal services, lawyers, legal assistants);
HR recordkeeping (HR specialists, assistants);
Administrative personnel (personal assistants, secretaries, office managers, administrators, translators, messengers).

We provide:

Candidate search matched the clients’ requirement;
Conducting initial interview with candidates, including an evaluation of the candidate’s professional competency, and if required, testing for proficiency in English
Psychological assessment of the candidate
Providing contacts of the successful candidates, arranging interviews with the client

For free consultation, please call at hour hot line: +7 (495) 937-59-33

Or order a callback and our specialist will contact you to reply to your questions.

Office in central Moscow:

13/3Sadovaya-Chernogryazskayast., Office 3, 105064, Moscow, Russia

Between the metro stations Kurskaya and Krasnye Vorota on the outside of the Sadovoye Koltso.

Phone: +7 495 937 5933, Fax: +7 495 937 4845

See all contact See photo of the office